Attendance and movement
Keep a clear record of when each dog attended, including check-in and check-out history.
Inspection-readiness
When someone asks for the record, can you produce it?
HoundBase helps licensed dog day cares and home boarders keep operational records organised and easier to retrieve when they are needed — without claiming that software alone makes a business compliant.
Current England guidance
Current statutory guidance for dog day care and home boarding requires relevant records to be available for inspection in a visible and legible form. Where records are kept electronically, they must be readily producible, required records must generally be retained for at least three years, and electronic records must be backed up.
Exact licence conditions and record requirements depend on the activity and local authority. HoundBase does not guarantee legal compliance and this page is not legal advice.
The practical record
Keep the evidence connected to the working day.
Dog identity and care context
Keep core dog details, microchip information, allergies, feeding, medication, behaviour and veterinary context together.
Owners and emergency contacts
Keep owner contact details and emergency information connected to the dog rather than scattered across messages and forms.
Welfare and incidents
Record observations, incidents, actions taken and owner notification while the details are still fresh.
Documents and dates
Keep supporting documents with useful expiry dates visible so records are easier to review ahead of renewal or inspection.
Retrieval and backup
Electronic records need to be readily producible in visible, legible form and backed up. HoundBase keeps the operational record connected instead of forcing reconstruction later.
Five-minute check
Before renewal or inspection, test retrieval — not memory.
01
Can you produce one dog's attendance history without searching across several systems?
02
Can you see owner, emergency, veterinary and care-context details together?
03
Can you retrieve welfare notes and incidents with the action taken and owner-notification context?
04
Can you see supporting documents and useful expiry dates without rebuilding a spreadsheet?
05
Do you have a backup and retention process for electronic records?
See the workflow
Record it during the day. Retrieve it later without reconstruction.
Walk through the existing HoundBase product tour to see how attendance, dog context, welfare, incidents and documents connect. Early validation uses synthetic data only.